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Formal Letter Format, Sample in English

What is Letter Definition?

informal and formal letter is the knowledge of type properly, and the ability to understand your emotions, thoughts, and/or ideas into sentences. Learning the basic sections of a letter lets you build letters on different occasions. 

Anyone who gets a letter is considered an addressee. No matter how the language the letter is written in, the letter’s language should be clear and plain. If the receiver is unable to read the letter clearly, then Efforts will fail. 

Types of Letters

A letter is a written message from one person to another regarding some matter of common concern.

There are two types of letters:
  1. Informal Letter

  2. Formal Letter

What is an Informal Letter Format?

Informal letter is built of a friendly or emotional tone for personal conversations. Informal letters understand that instead of business, these written friends and closed family members.

The following points should remember into care when writing an format of informal letter.

  • In an Informal Letter, the Subject line is not needed.
  • An Informal Letter may include specific information.
  • The Informal Letter language must be acceptable and pleasant.

Types of the format of informal letter

  1. Letters of invitation.
  2. Congratulation Letters.
  3. Letters of Consolation.
  4. Letter to Relative and Friends

Informal Letter Format is as Important to Remember.

Note: In informal Letters, two details are not necessary.

  1. Receiver’s details – as the sender already knows for whom he is writing the letter.
  2. Subject – as there not be subject any fixed subject for with the letter written.


Format of informal letter:

  • SENDER Details:
    Here are the sender’s name, address, and contact and email details. The sender is the one who writes the letter.
  • DATE: 
    The date of the letter written supposes you are writing the letter of 20 November 2020 you can write this way 20th Nov 2020.
    Salutation is the greetings use in a letter generally use (Dear Sir/Madam), (Hi/Hello/dear).
  • BODY: 
    The Body of the letter contains the actual message.
  • COMPLIMENTARY CLOSING: (Your loving/Sincerely).

Informal Letter Format [Congratulation to Friend] Sample

Sender Name
Full Address,

Dear Shejada,

Accept my heartiest congratulation on your brilliant success in the joint entrance examination. I’m overwhelmed by your success with excitement because I still have high expectations for you, and it is proven true. Securing a position within the first hundred is a rare feat of which you can really be proud, as you have made us proud, too. Now your future life will define the shape, and I hope this success is only the beginning.

I expect more and more success from you in the years to come. I am sure you will be proving worthy of our trust.

With best wishes,

Your loving friends,

What is a Formal Letter Format?

With the basic vision in mind, the formal letter format is written for business or professional purposes; it is called clear language, and easy to read. Formal letters were written to government departments, company or businesses instead of an unidentified individual.

The following points should remember into care when you are writing a format of formal letter.

  • Formal letter strictly follows the specified format.
  • In a Formal Letter, the subject line is very relevant.
  • A formal letter needs to be concise and to the point.
  • When using formal letters of colloquial terms, and slang should be prohibited.

Types of formal letter format

1. Letters to advertisers

2. Letters to Editors

3. Letter to Government

4. School Letters

5. Order letter

6. Letters of Complaints

7. Application for Jobs

8. Business letter

9. Inquiry letter

10. Invitation letter

11. Request Letter

12. Leave Application

13. Letter to the police

14. Resignation letter

15. Teachers Letter.

Formal letter format CBSE is as Important to Remember.

  • SENDER Details: 

  • DATE: 

  • RECEIVER’S Details:

    Here the name, address of the receivers. Receivers are the one who is receiving the letter and for whom the letter is written. (Principle/editor/Officer).


  • SUBJECT OF LETTER: It is used so that the reader immediately knows what the letter is about.

  • BODY: 




Formal Letter Format Examples in English

Letter to complaining about insufficient water supply


The Residence ___________
Address and pin,

The Chairman,
Borough II
Your corporation,
City and Pin

Sub: Application for Insufficient Water Supply


We, the resident of [your address], beg to bring to your notice the following facts for your information and immediate action: The tap water supply from the Municipal overhead tank is most inadequate in the area. Domestic supply does not cover even 25% of the household. That supply, too, is inadequate and erratic. As a result, most of the residents have to depend on tube wells. That there is no wayside water tap in the area and most of the municipal tube wells are out of order. Under the circumstance, the inhabitants face great hardship and request you to please take the necessary steps to get the tube wells repaired and sanction a few more new tube wells urgently.

With thanks,

Yours faithfully,


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