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Resignation Letter Format Sample, How to Write for Employee and Company

A resignation letter is an official letter sent by an employee to a company or manager. This is a fundamental aspect of transitioning from one job to another.

First and foremost, you should always remember to say thank you and avoid the temptation to point out the difficult times you faced at the company while applying your roles to your position. Praise them for giving you the opportunity to work for them and you can go ahead and explain how the experience gained in their company will impact your career.

Give a reasonable notice in your letter to give your employer enough time to recruit someone to replace you. The best period of submission, as on the date of your resignation, should be at least two weeks to one month.

Important Tips For Writing A Good Resignation Letter:

  • There comes a time when it is time to say goodbye to the current employer and move on.
  • Either way, the way you resign and leave may be just as important if not more important than the amount of time you spend at work. People always remember your last days in a company the most.
  • If you are leaving because of a negative situation or an unpleasant job, you will not mention it in your resignation letter.
  • Staying professional is more beneficial to you and your career than expressing your displeasure.
  • Keep the letter brief in this example. You don’t need to give reasons why you’re leaving, but you can thank the current employer for a position you’ve enjoyed for a long time.
  • If you did well in the company, and you are sad to leave, you can add information such as, you are moving to another town or city.
  • You have been offered an amazing position which gives you a new challenge.
  • Don’t forget to thank them for everything you’ve learned in their company and mention that you were so happy to be there and sad to leave.

How to Write A Good Resignation Letter

  1. Do not use abusive language. It would show that you had no authority or any respect for yourself. If the reason for the resignation was abusive behavior at the workplace, simply state your case in the letter in a polite manner and avoid any words that would make the recipient feel insulted.
  2. It is advisable to give other people a chance to work with the boss, some of them may be helping you in the future.
  3. Don’t blame the boss, but present your letter as a discussion.
  4. Let your issues be well settled and maintain respect when presenting your points of contention. Such a letter will ensure that you leave on a positive note.
  5. Avoid overly emotional words. Overly emotional words show that you are not calm and possibly out of control.
  6. This can give a sense of good emancipation to the boss as the image portrayed by the letter would be of a person without the ability to express his feelings.
  7. Do not write the letter too long. This can cause the boss to take too long to read it and eventually your points will not be clearly understood. Write your letter to be short and concise.

Resignation letter with immediate effect

[Your Name & Address]
[Recipient’s Designation]
[Company Name & Address]
Dear [Recipient’s Name],
I am writing to inform you that I am resigning from my position at [company name] with immediate effect. Please consider this letter as a formal notice of my resignation. This decision has not been taken lightly and I have given it a lot of thought. However, due to personal reasons [or you can specify a reason if you feel comfortable doing so], I find it necessary to step down from my role with the company at this time.
I would like to express my gratitude for the opportunities and experiences I have had during my tenure at [company name]. I have learned and grown both personally and professionally, and I am grateful for the support and encouragement I have received from my colleagues and seniors. To ensure a smooth transition, I stand ready to assist in any way possible during the remainder of my time with the company. I will complete any pending tasks and delegate my responsibilities to a designated person. Please consider this letter as my last day of work. Please complete the necessary paperwork including my last paycheck and any benefits I am owed.
I am grateful for your understanding of my decision and look forward to maintaining a positive relationship with my co-workers in the future. Thank you once again for the opportunities and support during my tenure at [company name].
[Your Name]

Resignation Letter Format

Your Name & Address,
Your Designation
The Manager of Company,
Manager Name,
Company Name & Address
Dear Sir/Madam,
I am writing this letter to inform you that I will be resigning from [mention current position]. The last day I will work [end date]. I take this opportunity to thank you for being a member of your team. I feel honored to work for [company name] and I appreciate the tolerance you displayed while being here and enrolling me in your company.
I have gained a lot of knowledge in [mention a specific aspect of what you have learned from this company] and these abilities will go hand in hand in helping me in my future career endeavors.
I request you to recognize this letter of resignation. I promise to make sure that I will complete all my unfinished tasks assigned during my time. I will also make sure that my transition from this place is as joyful as possible. I am honored to be part of the employees of your company.
I take this opportunity to extend my best wishes to you and other employees of your company for your future endeavors.
With best regards,
Yours Sincerely,
Employee Signature
Current Position at the Company

Job Resignation Letter Format

Your Name & Position
Recipient Name
Company Name
Dear Mr/Mrs, [Name]
I am writing this letter to inform you of my intention to resign from my position in your company (Name of the Company) at the date (date of resignation).
I would like to thank you for the opportunity you have given me while at work, as well as the continued support you have given me during my employment. I know that I am leaving the company on the above date, I wish your company continued success for the future and hope you keep moving forward.
Best regards.

Resignation Letter Format for Personal Reasons

Your Name
Your Designation

The Manager,
Manager Name
Company Name
Company Address

Dear Sir/Madam,
With all due respect, I am writing this letter to inform you that I am resigning from my current position [designation] after [date]. I am not able to continue my job in your company due to my relocation. I would like to thank all of you who supported me and provided me opportunities during my work in this company. I have gained a lot of experience with this company. I would really feel very honored that I am working with such a wonderful employee. I am delighted to be part of your supportive and fortunate operation of your services.
My best wishes for the success of you and everyone working in this company for the growth and future of the company.
Thanking you,
Yours Sincerely,



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