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Quotation Letter Format in English

Quotation letter for transportation company

[Your Name]
[Your Title/Position]
[Your Company Name]
[Your Company Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Recipient’s Name]
[Recipient’s Title/Position]
[Transportation Company Name]
[Transportation Company Address]
[City, State, ZIP Code]

Dear [Recipient’s Name],
I hope this letter finds you well. I am writing on behalf of [Your Company Name], a [brief description of your company’s nature, e.g., logistics solutions provider, shipping services, etc.]. We are interested in securing transportation services for [specific purpose, e.g., delivering goods to various locations, facilitating supply chain management, etc.].
After conducting thorough research and evaluating several transportation companies, we were impressed by the reputation and capabilities of [Transportation Company Name]. Your commitment to reliability, safety, and efficiency aligns perfectly with our requirements. We believe that partnering with your company will significantly enhance our operations and service quality.
We kindly request a quotation for the transportation services outlined in the attached document [if applicable, attach a detailed list of services or requirements]. We would appreciate if you could provide a breakdown of costs, including any applicable fees, surcharges, and terms of payment. Additionally, please indicate the estimated timeframes for the services to be rendered.
If possible, we would like to arrange a meeting or call to discuss the details of the quotation and explore how we can collaborate effectively. Your insights and expertise will play a vital role in helping us optimize our transportation strategy.
Please feel free to reach out to me at [your email address] or [your phone number] to schedule a convenient time for us to connect. We look forward to the opportunity of working together and building a mutually beneficial partnership.
[Your Full Name]
[Your Signature if sending a physical copy]
Enclosure: [List any attached documents]
CC: [Additional recipients if necessary]

Quotation Request Letter for Products Or Services

[Your Name & Address]
[Recipient’s Name]
[Company/Organization Name & Address]
Subject: Request for Quotation
Dear [Recipient’s Name],
I am writing on behalf of [name of your company/organization], and we are interested in procuring the products/services from your esteemed company. We have thoroughly researched your offerings and are impressed by your quality and reputation in the market.
As part of our procurement process, we kindly request a formal quotation for the following products/services:
[Product/Service Name ] – Quantity: [Specify Quantity] – Specifications: [Provide any specific details or requirements – [Add more items as necessary]
We would appreciate if you could provide the quotation in detailed format including unit price, applicable taxes, delivery charges (if any), and any other relevant terms and conditions. In addition, please specify the lead time for delivery of the products/services. If there are any discounts available for bulk orders or any ongoing promotions, we would be grateful if you could inform us about those as well.
Please ensure that the quotation is addressed to:
[Your Company/Organization Name] – [Attention: Procurement Department] -[Your Company/Organization Address] Kindly submit the quotation by [Deadline Date], as we are currently in the process of finalizing our procurement decisions. Should you require any additional information or have any questions, please do not hesitate to contact us.
Thank you for your prompt attention to this matter. We look forward to receiving your quotation and look forward to the opportunity of establishing a fruitful business relationship with your company.
[Your Name]
[Your Company/Organization Name]

Format for Quotation Letter

__________________ (Sender Details)

__________________ (Receiver Details)

Dear Sir/Madam,
We thank you for your inquiry letter to (dated). In reply, we are pleased to present our lowest quotation (enclosed). The Products/Items supplied shall be of the best quality available in the current market. We can send you samples or you may inspect them at our go-down/showroom with prior arrangement.
The rates are exclusive of Gst/Sales tax, and the terms of payment are [No of days] from the date of submission of the bill. This quotation is valid for [Period of days] from today.
Thanking you and looking forward to your valuable order.

Yours Sincerely/Faithfully,
Encl. A Quotation


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